1. NAME
The name of the association shall be Romantikernas reservat (The Romantics' Reserve).
2. PURPOSE AND ACTIVITIES
To preserve valuable natural environments and to rewild and restore degraded natural
environments, with the aim of increasing biodiversity in the short and long term.
To promote biodiversity through stewardship in line with current scientific research on
nature conservation.
To educate the public about nature conservation, giving priority to an inspiring and
humorous approach, with cultural elements, such as art, philosophy, music, and language,
over the more conventional methods of disseminating knowledge through information and
lectures.
To, if time and resources allow, let people participate in the association's practical work.
The association's nature conservation work shall be carried out on land owned by the
association or on land where an agreement has been drawn up between the landowner and
the association.
To acquire and incorporate additional natural areas, if resources are available.
To pay those who carry out the above work.
The association reserves the right to decline donations if the board considers the donor's counter-
demands unreasonable.
The association's assets may only be used for the above-mentioned purposes.
3. DONORS
A donor is a person/company/organisation, etc., who has made at least one contribution to
Romantikernas reservat within the last twelve months, or a person who has included The
Romantics' Reserve in their will. Donors shall receive regular information about The Romantics'
Reserve work, provided that they have provided a correct address, email address or other contact
information.
Donors have the right to contact The Romantics' Reserve if they wish to receive further information.
The Romantics' Reserve does not accept gifts that could jeopardize the association's independence,
purpose, goals, or integrity, and therefore reserves the right to refuse a gift.
4. VOTING MEMBERS
The number of voting members in the association shall not exceed 10. Only natural persons may be
appointed as members.
Board members and any staff may not be voting members of the association.
Voting members may be excluded from the association if they do not fulfill their obligations or if
they act contrary to the association's purpose or activities. The exclusion of voting members of the
association shall be decided by a vote of at least three-quarters (3/4) of the total number of
members.
Voting members may not vote for themselves.
If the association has fewer than six (6) members, The Romantics' Reserve may appoint members.
Voting members are elected at the annual general meeting of voting members. They are elected for a
period of three (3) years, with one third (1/3) of them being elected every three (3) years. When
voting members are elected, two thirds (2/3) of the total number of members must support the
election.
An even gender distribution shall be sought.
5. ANNUAL GENERAL MEETING
Voting members meet annually to approve the annual report and elect board members.
The Annual General Meeting is convened and organized by the board.
The Annual General Meeting shall be held before the end of April each year. The Board
shall send a written notice to all voting members no later than four (4) weeks before the
Annual General Meeting. Other documents for the Annual General Meeting shall be sent to
the voting members no later than two (2) weeks before the Annual General Meeting.
Motions from voting members shall be submitted in writing and received by the Board no
later than three (3) weeks before the Annual General Meeting. Issues raised at the Annual
General Meeting may be added to the agenda if at least two-thirds (2/3) of the voting
members so desire.
Board members have the right to participate and speak at the Annual General Meeting. The
Board or individual members have the right, with the support of a two-thirds (2/3) majority,
to invite any persons to participate and speak at the meeting or parts of the meeting.
A voting member who is unable to attend the Annual General Meeting may appoint another
voting member as their proxy. Proxies shall be written in Swedish or English and verified by
two persons, which may be done by email. The proxy shall state that the person granting the
proxy gives the proxy holder unlimited authority to represent him/her in all matters relating
to the Annual General Meeting. Each voting member present at the Annual General Meeting
may hold a total of two proxies.
A quorum is reached when two-thirds (2/3) of all voting members are present, either in
person or through a proxy. This is 7 out of 10 people.
If no quorum is reached, an extraordinary meeting shall be held within four (4) weeks of the
Annual General Meeting, and regardless of the number of voting members present or
represented by proxy, a quorum shall be constituted.
At the Annual General Meeting, all decisions are considered unanimous unless a vote is
requested. If one or more voting members request a vote, decisions shall be made by simple
majority unless otherwise stated in the statutes.
An equal number of votes does not constitute a simple majority, and such a vote cannot be
approved.
Closed ballots may be held if at least half (½) of those entitled to vote so request.
The decisions of the Annual General Meeting, as well as the number of votes on specific
issues, shall be recorded in the minutes together with the time and place of the Annual
General Meeting and the names of the voting members who are present or represented by
proxy.
The minutes shall be signed by the secretary of the Annual General Meeting, the chairman,
and two of the voting members appointed by the Annual General Meeting to approve the
minutes
AGENDA FOR THE ANNUAL GENERAL MEETING
The Annual Meeting shall address the following agenda in the order listed below:
● Opening of the meeting by the chair of the board
● Creation of an attendance list of voting members, either present in person or represented by proxy
● Election of a chair for the annual meeting.
● Election of a secretary and two persons to verify the minutes of the Annual Meeting.
● Decision on other persons present at the Annual Meeting.
● Decision on whether the meeting has been duly convened
● Approval of the agenda
● Approval of the Board's annual report, income statement, and balance sheet, together with the
auditor's report for the past year
● Decision on the disposal of surplus/deficit.
● Decision on possible discharge from liability and remuneration for the board
● Election of auditor for the next year and decision on the auditor's fee
● Proposals from the board or proposals from voting members
● Election of board members, voting members, and appointment of the nomination committee
6. EXTRAORDINARY MEETING
An extraordinary meeting shall be convened by the board members or when at least one third (1/3)
of the voting members deem it necessary. A written notice stating the reason for the meeting shall be
sent to all voting members within two (2) weeks of the request. The extraordinary general meeting
shall take place no later than four (4) weeks after the board has received the request.
Decisions made at an extraordinary general meeting may be made in writing (e-mail) if one third
(1/3) of the voting members decide to do so.
7. THE ASSOCIATION'S ACCOUNTS
The Board's financial management and the Association's accounts shall be audited annually by a
certified auditor.
The Association's accounts shall be closed on December 31 each year. The Board's annual report
shall be made available to the auditor no later than February 15. The auditor shall deliver the final
audit report no later than March 1.
8. ASSOCIATION LEADERSHIP
THE BOARD
The Board shall consist of three to five (3-5) members.
The Board is the executive body of the Association.
The Board is responsible for the management and leadership of the Association's affairs.
Between meetings, the Board shall be the decision-making body of the Association.
The Board and the Chair of the Board shall be elected by the voting members at the Annual
General Meeting for a period of three (3) years.
One third (1/3) of the Board members shall be elected at the Annual General Meeting.
In order to promote regularity in the work of the Board, the Annual General Meeting may
elect a board member for a period shorter than three (3) years.
The Board shall meet when the chairperson deems it necessary, or when at least two (2)
board members so request.
There shall be at least three (3) meetings per year.
The Board shall constitute a quorum when at least half (½) of the members are present.
Decisions within the Board shall be made openly and by simple majority.
In the event of a tie, the chairperson shall have the casting vote.
Board members are entitled to compensation for their work and for costs and expenses.
The minutes of board meetings shall be signed by the board secretary, the chairperson, and
one additional board member.
The Annual General Meeting of voting members or an Extraordinary General Meeting may
decide to exclude any board member. The exclusion of a board member requires that three-
quarters (3/4) of those entitled to vote support the proposal.
THE BOARD SHALL:
● Implement the decisions made at the Annual General Meeting
● Maintain a complete list of the association's members, which shall serve as the voting list at the
Annual General Meeting
● Submit an activity report for the most recent financial year and other documents related to the
Annual General Meetings to the Annual General Meeting.
● Ensure that the association's activities are conducted in accordance with the statutes.
The Board consists of the chairperson and vice chairperson. Apart from the chairperson, who is
appointed by the Annual General Meeting, the Board constitutes itself.
The association's signatory shall be the chairperson of the Board.
9. NOMINATION COMMITTEE
The Nomination Committee shall present proposals for the Board, and voting members for the
Annual General Meeting.
The Nomination Committee shall consist of two (2) persons, of whom at least one (1) shall be a
voting member and one (1) shall be a member of the Board.
10. AMENDMENTS/CHANGES TO THE ARTICLES/STATUTES OF THE ASSOCIATION
Amendments to the association's statutes may be made by voting members submitting proposals to
the Board no later than three (3) weeks before the Annual General Meeting or Extraordinary
General Meeting, and may take effect after a decision by the Annual General Meeting or
Extraordinary General Meeting with a two-thirds (2/3) majority of the total number of voting
members.
11. DISSOLUTION OF THE ASSOCIATION
If the association is dissolved, its assets shall be transferred to the Protect the Forest Association.
The above version of the statutes was approved at the association's Founding Meeting on Sunday,
April 13, 2025.